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Thread: Topic 35: Absence Quotas (And SAP HR Configuration 6000 Real-time Screen Shots)

  1. #101
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    I got it Buddy I didnt save Planned working time in PA30 so iam getting this error Now I saved work schedule in planned working time 0007 ......... Its clearAdvertisement

  2. #102
    Hi

    Great.

    Wiki

    Quote Originally Posted by rajeshkumar.saphr View Post
    I got it Buddy I didnt save Planned working time in PA30 so iam getting this error Now I saved work schedule in planned working time 0007 ......... Its clear

  3. #103
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    plz post the lesson from 15 to 30 coz i was i out of station pl help me

  4. #104
    Hi

    Sure, but plz don't miss the Training.

    Thanks

    Quote Originally Posted by Swecha View Post
    plz post the lesson from 15 to 30 coz i was i out of station pl help me

  5. #105
    Inputs from SAP.com

    Absence Quotas Infotype (2006)


    Definition
    You use this infotype to manage time accounts that represent employees’ absence entitlements or time credits. The time accounts contain a particular number of days or hours, during which time employees are permitted to be off work.

    Use
    You can use the infotype to manage the following time accounts, for example:

    Employees’ annual leave
    Time in lieu accounts, containing hours of overtime for which employees are permitted to claim time in lieu
    Paid and unpaid absence entitlements, such as for illness or other life events

    Structure

    Accrual and deduction of absence quotas
    Absence quotas can be recorded manually, proposed by the SAP System, or accrued automatically. An employee can claim an absence quota by Requesting an absence such as leave

    In this case, you record an absence in the Absences infotype (2001). The absence is deducted from the quota. For more information, see Maintain Absences with Quota Deduction.

    Alternatively, employees can record their own absences using a Web application. For more information.

    Requesting remuneration for the times
    In this case, you record a compensation. The compensation is deducted from the quota. For more information, see Time Quota Compensation Infotype (0416).

    When an employee claims time from a quota, SAP R/3 deducts the requested time from the quota until it is used up. The quota can only be deducted further if the Customizing settings stipulate that the quota can also be deducted up to a particular negative number.

    Absence quota type
    Absence quotas with an identical content, such as leave, are grouped into an absence quota type in Customizing. Absence quota types are subtypes of the Absence Quotas infotype (2006). Time accounts are managed in hours or days (Unit field), according to the absence quota type of the quota from which the absence is deducted.


    Validity and deduction period
    Absence quotas are only valid for a particular validity period, for example, the leave year or the month in which overtime hours were worked. The deduction period stipulates when a quota can be deducted. The deduction period need not be the same as the validity period.


    Employees in your enterprise receive an annual leave entitlement of 20 days. The corresponding absence quota has a validity period of one year, for example, January 1, 2000 to December 31, 2000. The quota has a deduction period from January 1, 2000 to March 31, 2001, that is, employees can take leave up to three months after the end of the leave year. If you do not transfer it to another absence quota, the account expires after this date.


    Time intervals for absence quotas
    You assign absence quotas by defining a total entitlement an employee has to an absence for a validity and deduction period. You can specify clock times to stipulate that only partial-day absences within this time frame may be deducted from the quota.


    Absence quotas accrued automatically
    Absence quotas can be accumulated automatically in time evaluation. You cannot change automatically accrued absence quotas manually in the Absence Quotas infotype (2006). Instead, you use the Quota Correctionsinfotype (2013).


    Recording absences
    When you enter an absence with quota deduction or quota compensation, SAP R/3 checks the existing quotas. The absence record or compensation can only be saved if the employee has sufficient quota.


    Time account statuses
    To aid data entry when you record absences or compensation, the system displays the absence quotas that can be deducted on the current date, with their deduction period. Additional time account statuses for the absence quota provide information on the current deduction status:


    Account status
    Meaning
    Entitlement
    Specifies an employee’s total entitlement to an absence entitlement for a particular period, for example, leave/year or compensation hours/month
    Remainder
    Specifies the available entitlement for which the employee can still deduct absences or have compensated
    Requested
    Specifies the portion of the entitlement for which absences have been recorded, for past or future dates
    Note:
    In the Employee Self-Service application Leave Request, the Requested field specifies the portion of the entitlement for which absences or compensation have been recorded for future dates.
    Compensated
    Specifies the portion of the entitlement that has already been compensated
    Used
    Specifies the portion of the entitlement that has already been compensated or deducted by an absence



  6. #106
    Inputs from SAP.com

    Absence Quotas Infotype (2006)

    Definition

    You use this infotype to manage time accounts that represent employees’ absence entitlements or time credits. The time accounts contain a particular number of days or hours, during which time employees are permitted to be off work.


    Use

    You can use the infotype to manage the following time accounts, for example:

    Employees’ annual leave
    Time in lieu accounts, containing hours of overtime for which employees are permitted to claim time in lieu
    Paid and unpaid absence entitlements, such as for illness or other life events

    Structure

    Accrual and deduction of absence quotas

    Absence quotas can be recorded manually, proposed by the SAP System, or accrued automatically. An employee can claim an absence quota by
    Requesting an absence such as leave
    In this case, you record an absence in the Absences infotype (2001). The absence is deducted from the quota.

    Alternatively, employees can record their own absences using a Web application. For more information,

    Requesting remuneration for the times
    In this case, you record a compensation. The compensation is deducted from the quota. For more information, see Time Quota Compensation Infotype (0416).


    When an employee claims time from a quota, SAP R/3 deducts the requested time from the quota until it is used up. The quota can only be deducted further if the Customizing settings stipulate that the quota can also be deducted up to a particular negative number.


    Absence quota type
    Absence quotas with an identical content, such as leave, are grouped into an absence quota type in Customizing. Absence quota types are subtypes of the Absence Quotas infotype (2006). Time accounts are managed in hours or days (Unit field), according to the absence quota type of the quota from which the absence is deducted.


    Validity and deduction period
    Absence quotas are only valid for a particular validity period, for example, the leave year or the month in which overtime hours were worked. The deduction period stipulates when a quota can be deducted. The deduction period need not be the same as the validity period.


    Employees in your enterprise receive an annual leave entitlement of 20 days. The corresponding absence quota has a validity period of one year, for example, January 1, 2000 to December 31, 2000. The quota has a deduction period from January 1, 2000 to March 31, 2001, that is, employees can take leave up to three months after the end of the leave year. If you do not transfer it to another absence quota, the account expires after this date.


    Time intervals for absence quotas
    You assign absence quotas by defining a total entitlement an employee has to an absence for a validity and deduction period. You can specify clock times to stipulate that only partial-day absences within this time frame may be deducted from the quota.


    Absence quotas accrued automatically
    Absence quotas can be accumulated automatically in time evaluation. You cannot change automatically accrued absence quotas manually in the Absence Quotas infotype (2006). Instead, you use the Quota Correctionsinfotype (2013).

    Recording absences
    When you enter an absence with quota deduction or quota compensation, SAP R/3 checks the existing quotas. The absence record or compensation can only be saved if the employee has sufficient quota.

    Time account statuses
    To aid data entry when you record absences or compensation, the system displays the absence quotas that can be deducted on the current date, with their deduction period. Additional time account statuses for the absence quota provide information on the current deduction status:


    Account status
    Meaning
    Entitlement
    Specifies an employee’s total entitlement to an absence entitlement for a particular period, for example, leave/year or compensation hours/month
    Remainder
    Specifies the available entitlement for which the employee can still deduct absences or have compensated
    Requested
    Specifies the portion of the entitlement for which absences have been recorded, for past or future dates
    Note:
    In the Employee Self-Service application Leave Request, the Requested field specifies the portion of the entitlement for which absences or compensation have been recorded for future dates.
    Compensated
    Specifies the portion of the entitlement that has already been compensated
    Used
    Specifies the portion of the entitlement that has already been compensated or deducted by an absence




  7. #107
    Maintaining Absence Quotas


    Use
    You can use the Absence Quotas infotype (2006) to store approvals for times during which the employee is permitted to be off work. These absences may be recorded only if an appropriate quota has been assigned to the employee in infotype 2006. The absences are deducted from this absence quota.


    Absences with quota deduction are defined in the Absences infotype (2001). When you record an absence which reduces a quota, the system checks whether the relevant quotas have been created in the Absence Quotas infotype (2006), and that they are not yet used up.

    Absence quotas can also be accumulated automatically by the time evaluation program.
    You cannot change these quotas manually.
    A variety of mechanisms to simplify the recording of absence quotas. When you create an absence quota, particular fields are filled with default values according to your system settings. If necessary, you can overwrite the default values. It is important that you set the validity period of the record before you create it.





    Procedure

    1. Select the Absence Quotas infotype (2006).
    2. Enter a validity period.
    3. Select a processing mode. The Absence quotas screen appears.
    4. Check the validity period of the record. Correct it if necessary.
    5. Enter an absence quota type.
    6. Specify the duration of the absence quota. Enter the amount of quota and/or the clock times.
      The Number field contains either hours or days.
      The number can have a smaller value than the time period. The employee is free to decide when his or her quota is reduced in this case.
      Please note that the number field always specifies the total amount of the quota.
    7. Save your entries.

    Result
    You have maintained an absence quota.



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