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Thread: Topic 55: FICO

  1. #21

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    Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)>>

    You can define the following characteristics for a fiscal year variant:>>

    • how many posting periods a fiscal year has>>


    • how many special periods you need>>


    • how the system is to determine the posting periods when posting>>

    When defining your fiscal year, you have the following options:>>

      • Your fiscal year is the calendar year>>

    In this case, you must only select the Calendar year field.>>

      • Your fiscal year is not the same as the calendar year and is not year-dependent>>
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    In this case, you first enter the number of your posting periods in the Number posting per. field. To define your posting periods, select your fiscal year variant and select Periods on the navigation screen. On this screen, enter the month and the day of the period end and the period in each case.>>

      • Your fiscal year is not the same as the calendar year and is year-dependent>>

    Enter the number of your posting periods in the field Number posting periods and select the field Year-dependent. To define your posting periods, select your fiscal year variant and select Periods on the navigation screen. The system asks for which calendar year your year-dependent fiscal year variant is valid. You then enter the month and day of the period end for each of your periods, and the periods themselves.>>


  2. #22
    It is also possible to determine names for the periods of a non-year-specific fiscal year variant. To do so, select your fiscal year variant and choose Period texts on the navigation screen. You can specify a three-character abbreviation (Jan, Feb, Mar...) and a 20-character long text (January, February, March).

    >>
    Standard settings

    >>
    The following fiscal year variants have been created in the standard system:>>

    • Variants in which the fiscal year is the same as the calendar and has up to four special periods>>


    • Variants for shortened fiscal years. For more information on shortened fiscal years, see Defining shortened fiscal years.>>


    • Variants for non-calendar fiscal years:>>


      • April to March with four special periods>>


      • July to June with four special periods>>


      • October to September with four special periods>>


    • Variants that are set up on a weekly basis. These variants can only be used in the Special Purpose Ledger (FI-SL) application.>>

  3. #23
    Activities

    >>
    1. Check the standard fiscal year variants.>>
    2. Change the existing variants, if necessary, or create your own variants.


    Defining shortened fiscal year>>
    A shortened fiscal year is a fiscal year having less than twelve months, but for which year-end closing must be carried out. The definition of a shortened fiscal year is always year-dependent, since it represents a year-related exception. You must always define an entire calendar year when defining a fiscal year variant. The year-related fiscal year variant therefore contains not only the periods from the shortened fiscal year, but also other periods from the previous or subsequent fiscal year.

    >>
    There are two ways to define a shortened fiscal year:>>

    • If you only use Financial Accounting (FI) without Asset Accounting (FI-AA), you can begin a fiscal year with any period



    Example>>
    If your shortened year goes from January to September, you can assign periods 004 to 012. Assign periods 001 to 003 of the new fiscal year to the months October-December.>>
    Specify the number of periods for the fiscal year variant (12 in the example above).>>


    Note>>
    Keep in mind that the last period of a fiscal year must correspond to the number of periods in that year. This means that if you want to define 12 periods, the last period in that year must be number 12.>>

    • If you also implement the Asset Accounting (FI-AA) component or another component such as Materials Management (MM) or Controlling (CO), each fiscal year must begin with period number 001, to allow asset depreciation calculations to be carried out accurately.


    For a fiscal year variant, specify the periods and the number of periods the shortened fiscal year has. This way, each fiscal year of the variant can begin with period 001.>>


    Example>>
    If you define a fiscal year with twelve periods, it can contain a shortened year with nine periods (from 001 to 009). The remaining calendar year contains the first three periods of the new fiscal year (periods 001 to 003).>>
    For more information about implementing the Asset Accounting component, see the Asset Accounting documentation.>>


  4. #24
    Note

    >>
    You define your shortened year and the following normal fiscal years under the same fiscal year variant. Bear in mind that you generally need to ensure that it is possible to post to previous fiscal years.

    >>
    You need to keep the year-dependent fiscal year variant for as long as you are posting in or prior to a shortened fiscal year, or if you are transferring old data from this period. You cannot define year- independent fiscal year variants until the shortened fiscal year has been closed (from the accounting perspective), with no further adjustment postings expected.

    >>
    Year-dependent definitions will be deleted as soon as you convert the fiscal year variants from year-dependent to year-independent.

    >>
    Standard settings

    >>
    Two shortened fiscal year variants are provided with the standard system: variant R1 for a Financial Accounting shortened year, and variant AM for shortened years when Asset Accounting is in use.

    >>
    Activities>>
    1. If you need to define a shortened fiscal year, first determine which of the two options above will be used.>>
    2. Define the shortened fiscal year.>>
    To define the shortened year for Asset Accounting, select Navigation -> Shortened fisc.yr.>>
    > >


  5. #25

  6. #26
    Number of posting periods>>

    The fiscal year can be subdivided into up to 16 periods. These are divided into normal posting periods and special periods for closing purposes. This field contains the number of normal posting periods.>>



    Number of special periods>>

    Special periods represent an extension of the last normal posting period. When the posting date falls within the last normal posting period, then during document entry you can specify that the transaction figures be updated separately in one of the special periods.

    >>
    In this case, you can select as many special periods as you have specified here.>>

  7. #27
    Indicator: Determine periods like calendar year ?>>

    Indicator that the posting periods match the months of the calendar year.>>


  8. #28

    Assign Company Code to a Fiscal Year Variant

    Assign Company Code to a Fiscal Year Variant>>

    For every company code, you must specify which fiscal year variant is to be used.

    >>
    Requirements>>
    You have defined the relevant fiscal year variant. The variant does not contain more than 16 periods. For more information, see Maintain Fiscal Year Variant.

    >>
    Standard settings>>
    The standard company code is assigned to the fiscal year variant that corresponds to the calendar year and uses four additional special periods.

    >>
    Activities>>
    Assign a fiscal year variant to each company code.>>


  9. #29
    Use F4


  10. #30

    Define Variants for Open Posting Periods

    Define Variants for Open Posting Periods>>

    In this activity, you can define variants for open posting periods.

    >>Standard settings

    >>In the standard setting, a separate variant for posting periods is defined for every company code. The name of this variant is identical to the company code name. Every company code is allocated to this variant with the same name. Thus nothing has changed in the system yet: Every company code has its own variant. If you want to and can continue working on this basis (for example, if you manage with only a few company codes), you do not have to make any changes in the configuration.

    If however, you want to use identical variants in several company codes, you must change the default settings as described in the "Activities" section.

    Activities

    1. Change the name in one of the variants.>>
    2. Allocate all company codes, for which you want to use identical variants for open posting periods, to this variant.>>
    Detailed information on this can be found in the chapter "Allocate company code to variant".>>
    3. Delete the variants no longer required.



    >>

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